• Modern office environment with supportive team
  • Leading landscape and civil company
  • January start for four weeks initially

HLH Group requires a receptionist for a leading landscape and civil company based in Lane Cove. This role will initially be for four weeks starting on January 4th with 3 hours of training on Wednesday 22nd of December. there is potential for this role to become permanent for the right person. The hours of work are 9-5 and the pay rate is $30 per hour.

The purpose of this role is to fulfil the daily administration and receptionist duties whilst providing assistance and support to the Executive Chairperson, CEO and Commercial Manager.

Requirements

  • Minimum 1-year experience in a similar role
  • Strong attention to detail and ability to multi-task
  • Excellent verbal and written communication skills
  • A positive and motivated attitude

Responsibilities

• Answer, sensor and redirect incoming calls, take messages as necessary

• Accommodate guests by offering tea or coffee and advising relevant employees on their arrival

• Sign for any courier parcels and deliver to the relevant person

• Arrange business travel for Glascott/Marsupial staff

• Advice Commercial Manager on any IT issues or office equipment problems

• Arrange catering when required for meetings

• Arrange for secure document destruction/secure bins

• Meeting room booking management• Ordering of water for office and sites

• Document archiving and destruction

• Manage the meeting room calendars

• Make necessary preparations for the meeting rooms (e.g. ensure there a glasses, water etc)

• Tidy up the room after meetings• Arrange business and personal travel for the Executive Chairperson

• Prepare notes & documentation for the Executive Chairperson & CEO as required

• Monitor the Executive Chairperson’s & CEO’s the schedule/calendar

• Assist the Executive Chairman & CEO in other administrative tasks as directedConsumables

• Check stationery (including business documents, express post envelopes and pre-printed cheques) and printer inks monthly and order necessary items

• Purchase Office consumables i.e. toilet rolls, toilet spray, hand wash, dishwashing detergent, etc. as required

• Maintain uniform, training, phone and other registers

• Implement new procedures for registers that allow for ease of use and minimise duplication of data

• Notify staff of new procedures and ensure the procedure is being followed

• Conduct regular Stocktake and order new PPE and Uniforms as required

• Collect PPE and Uniforms, when notified, from a departing employee

• Distributing used uniforms as rags to site as required

• Taking copies of any licences, certificates etc for new employees.

• Supplying with uniform and PPE

• Collection and distribution of mail

• Send any courier items when requested

• Postage of all outgoing mail

• Distribution of emails from company email, including any website enquiries

• Ensure the cleaning services performed are meeting expectations

• Spot check of kitchens for cleanliness

• Negotiating with suppliers on pricing for goods such as consumables, catering, PPE, uniforms, catering

• Provide relevant information to the Marketing ManagerHealth and Safety

• Comply with all Health and Safety Policies, Procedures and Guidelines as applied from time to time

• Participate in any training as required

• Comply with any offered return to work duties if injured for Workers Compensation